In this article you'll learn how teams, roles, and users are organized in Lokalise.

Users in Lokalise are organized into teams. A team can contain many users, and a user can be a member of many teams. You can switch between teams any time by clicking your team avatar in the bottom left corner and choosing another team:

Each team contains:

When you create a new project in Lokalise, you and all the team owners are added to this project. These initially added users have full access rights within the project and can perform translations, add or remove keys, invite new users, change settings, and so on.

Please note that other (non-owner) team users are not added to team projects automatically, and you have to add them as contributors manually as explained in the Contributors article.

Navigate to Team settings > Team to manage team roles.

A team user can have one of the following roles:

Each team can have one or more owners with similar rights. The user who initially created the team becomes an owner automatically. An owner can promote other team users to owners. The owners are automatically added to all projects created in a given team, and they cannot be removed from these projects.

A team owner:

A team admin:

However, admins are not automatically added to the newly created projects, they can be removed from the projects, they can’t promote other users to owners, and they cannot change billing details.

Billers have the same access rights as admins but additionally they can manage subscriptions, edit billing details, download invoices, add and remove seats, change payment cards, and upgrade/downgrade plans. Billers are not added automatically to the projects and can be removed from the projects as needed.

Team members have restricted rights: they cannot modify any team settings, manage users, or view sensitive data like billing information. In other words, they can only be added to the projects as contributors.

You can add one or more users directly by clicking the Add team users button under the Team settings > Team tab. Just enter the emails, choose the projects to add users to, and set up their access rights:

Team users are added implicitly in the following cases:

Each user in a team occupies a seat. The type of seat depends on the user’s role and permissions.

Advanced seats are limited, so sometimes you may need to free one up to add another user.

You can quickly find all users who occupy advanced seats using the Advanced seat users toggle on the Team members page:

When enabled, it filters the list and shows only users currently occupying an advanced seat.

There are a few ways to free up an advanced seat.

The most direct way is to reduce the user’s permissions in projects. A user with the Member team role only occupies a basic seat if their project permissions are limited to Translator or Reviewer.

To check and update project permissions:

Users can also occupy advanced seats through groups. Groups are created on team level, and can then be added to projects and assigned permissions, similar to individual contributors.

If a group is added to a project with permissions beyond Translator or Reviewer, all users in that group will occupy advanced seats. For example, if a group with elevated permissions contains two users and is added to one or more projects, both users will count toward the advanced seat quota.

To check whether a user occupies an advanced seat through a group:

Note however, that if a user is added to the same project both individually and as part of a group, the user’s individual permissions override the group permissions.

For example, if a user is assigned the Translator role directly in a project but also belongs to a group with elevated permissions in that project, their effective permissions remain Translator, and they will not occupy an advanced seat.

If the user does not need elevated team permissions, you can change their team role to Member. Users with the Member role can occupy a basic seat, but only if their project permissions are limited to Translator or Reviewer.

If the user still has advanced permissions in any project, they will continue to occupy an advanced seat.

This is the most drastic action: the user will lose all access to the team and all projects within it. Use this option only if the user no longer needs access to the team.

Click Remove next to the user’s name on the Team members page:

After adjusting permissions, you can monitor the Team quotas page (under Team settings) to see how the number of advanced seats changes.

It is possible to view translation reports for any team user for the given date range to understand how many changes the user did and what these changes were. To achieve that, proceed to Team settings > Team and click the corresponding button at the bottom of the page:

After clicking the Translation reports button, you'll see the following dialog box:

Here you can choose the user to view the report for as well as adjust the date range. Once you are ready, click the Download report button.

Here's a sample CSV report demonstrating a few fields (in a real report you'll have much more info):

Any team biller or owner can subscribe to a plan. To achieve that, proceed to Team settings > Billing.

It is possible to change the invoicee if another team member subscribes to a plan. In this case, the previous invoicee subscription plan is canceled and the new plan becomes active immediately. A credit card icon is displayed next to the invoicee email address in team settings.