The custom translation statuses feature is available from the Pro plan and above.
Alongside the built-in statuses, you can assign custom statuses to translations, giving your workflow a boost. In this article, we'll walk you through everything you need to know about working with custom statuses.
Configuring custom translation statuses
To get started with custom translation statuses, head over to your project settings:
Under the General tab, locate the Quality assurance section and check the Custom translation statuses option. If you want to allow multiple custom statuses for a single translation, tick the Allow multiple custom statuses per translation checkbox as well.
Next, you'll need to create your custom statuses. Click the Add status button, and you'll see a dialog pop up.
In the dialog, enter a title (keep it short and to the point), choose a color from the dropdown, and click Save. Repeat this process to add as many statuses as you need.
Once you're done, make sure to save your changes.
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Assigning custom translation statuses
Once the Custom translation statuses option is enabled, you can add up to 20 custom statuses to each translation.
Adding custom statuses one-by-one
Click the Add status button next to your translation (represented as a white circle) and assign one or more statuses. If you enabled the option to allow multiple statuses in the previous step, you'll be able to assign more than one.
Adding custom statuses in bulk
To add custom statuses to multiple translations at once, follow these steps:
Select the translations you want by ticking the checkboxes next to them. A menu with bulk actions will appear.
Choose Custom translation statuses: set/unset from the dropdown.
Select one or more custom statuses to add, and click Set.
To remove custom statuses from specific translations, follow the same steps and click Unset.
This operation will apply to all languages currently displayed in the editor, except for the base language. To include the base language, tick the corresponding option in the bulk menu. For more details on including or excluding other languages, check out the Bulk actions article.
Adding custom statuses during file upload
To assign custom statuses to specific translations during file upload:
Go to the Upload page
Tick the Custom translation statuses option.
Choose one or more existing statuses to add.
Decide which keys should be assigned the selected custom statuses. You have three options:
Inserted: Keys added to the project during file upload.
Updated: Keys that already exist in the project but were updated during the upload.
Skipped: Keys that already exist in the project and were skipped (ignored) during the upload.
Adjusting custom translation statuses
You can edit existing custom statuses anytime. To do this, click on the custom statuses next to your translation and check or uncheck the desired statuses to add or remove them for that specific translation.
To edit the titles or colors of custom statuses, go to Project settings > General and find the Quality assurance section. Click on the small pen icon next to the specific custom status you want to change.
Notice on CTS permissions
By default, only project admins can assign or unassign custom translation statuses. However, if you create a new task and enable the Restrict assignees to custom translation statuses option, the assignees will be able to toggle the selected statuses within the scope of the task. Once the task is closed, the assignees will no longer have this ability.
Using custom translation statuses
When at least one custom translation status is added in project settings, a custom translation status section will appear next to each translation in the Editor. These statuses are displayed as colored circles.
If no statuses are assigned to a translation, the status section will display an empty (white) circle instead of a colored one.
You can filter translations by custom statuses using the Filter option.
To export translations with a specific translation status, go to the Download page, expand the Content to export section, and adjust the Custom translation status option.
Working with custom statuses in tasks
When creating a Translation or Review task, you can restrict assignees to altering only specified statuses. Once a task item is marked as completed, all the statuses selected in the task will be applied.
If the Allow multiple custom status per translation checkbox is not enabled in project settings, only one status can be selected in the task options. Otherwise, you can select any number of custom statuses.