When you have translation work to assign to Contributors, use the Tasks function.
Creating a task
There are two ways to create a task:
- You may select multiple keys in the editor and then choose Create task... in the blue popup menu. This will open the task creation page with a predefined task scope, limited to the keys you have just selected.
- You can navigate to the project's Tasks page and click the Create new task button. Define the task scope manually by using project filters. As you start creating a new task the filter is preset to Untranslated, however you may customize it in the same way as the Editor filter.
To speed up the process of creating typical tasks, you may utilize templates. Templates are regular tasks but with a special option allowing them to be used as templates.
In order to create a template, proceed to the Tasks page and click New task. Fill in General information as usual:
Proceed to the Task options step and enable Allow for this task to be used as a template option. Enter the template's name in the text field below:
Proceed to the third step, set up task scope, languages, and assignees as needed. Create the task — your template is ready!
Now, when creating new tasks you will see a Create task from template dropdown on the General information step:
Choose a template, and general information will be automatically populated for you. It may be adjusted as necessary:
Please note that Task options will be locked and you will not be able to modify them:
Target languages and assignees will also be inherited but the scope can be changed as needed:
Template-based tasks have a special notice in their description saying which task was used as a template:
As you define the task scope and select target languages the system automatically adds all possible assignees for each language. Project admins are not added as assignees by default, however you can adjust this.
Click the Include admins as assignees switch in the top right corner of the task creation page if you want them to be included automatically.
As potential assignees are displayed, you can click each language box to review or add/remove assignees prior to creating a task.
Incoming task widget
Once you assign a task to contributors, they receive notification email along with the notification in their Incoming task widget.
The translations (items) that are included in the task have a status of completed or uncompleted. This status is changed either once a translation is updated or by clicking the status icon in the editor manually.
If you have not enabled the Auto-close languages switch when creating a task, the contributors have to mark languages as done when they are 100% completed. Once a translator marks language as completed (using the Incoming task widget), project admins will receive an email notification.
Project admins can force close languages in project's Tasks page.
As all languages are closed (marked as completed) project admins may close the task to archive it.
We've added two new preset filters in the editor to allow you and the translators to quickly access the required keys in the editor. The Uncompleted items filter shows keys still to be done within the task (ones with the uncompleted status). The All items filter shows all task keys regardless of their status.
Click the project's Tasks page to see task progress.
Pro tip: If you would like to see task progress in your personal Task widget (assuming you are an admin creating the task) you need to add yourself to the task as an assignee.